Credit Note Validation Rules for Hong Kong, Belgium, Luxembourg, Netherlands, Poland, Estonia, Latvia, Lithuania, United Kingdom and Singapore

    1641 1 Created on 2019-03-29 10:54:04; Last updated on 2022-06-29 09:00:33
    • A Credit Note is raised when the referenced invoice has been issued via Tradeshift.

    The following information is required for Credit Notes / Negative Invoices at Header Level:


    Field Name Non Purchase Order Credit Note Purchase Order Credit Note Negative Invoice Additional Explanation
    Supplier Company Name and Address X X X -
    Supplier Tax Number X X X Mandatory for Tax Registered Suppliers
    FedEx Entity Name and Address X X X Do not change Entity on Credit Note flipped from an Invoice
    FedEx Tax Number X X X Defaults from the FedEx Entity selected if applicable
    Credit Note Date X X X The Date must be no more, or no less than 20 days from the current date
    Credit Note Number X X X Maximum of 50 characters.
    Currency X X X -
    Amount excluding Tax X X X System calculated
    Tax Total X X X System calculated
    Total Amount X X X System calculated
    Invoice Number Not Mandatory X X For Credit Note, must match PO and FedEx Entity data available in Tradeshift, flipped from original Invoice
    Person Reference X X X All Credit Notes must include a personal reference (a valid FedEx employee or TNT email address)

    The following information is required for Credit Notes / Negative Invoices at Line Level:


    Field Name Non Purchase Order Credit Note Purchase Order Credit Note Negative Invoice Additional Explanation
    Purchase Order Number Not Mandatory X X For Credit Note, must match PO data available in Tradeshift
    Purchase Order Line number Not Mandatory X X For Credit Note, must match PO data available in Tradeshift
    Description X X X Should clearly describe the product or service provided. Maximum of 240 characters.
    Quantity X X X -
    Unit X X X -
    Price per Unit X X X -
    Tax X X X Select required tax percentage

    Additional Validation Rules:

    • A Credit Note relating to Additional Charges (Such as Freight, Fixed Tax etc.) can be entered at header level or line level.

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