The following rules are applicable to the following countries:

  • Hong Kong
  • Belgium
  • Luxembourg
  • Netherlands
  • Poland
  • United Kingdom
  • Singapore


Invoice Validation Rules

The following information is required for Invoices on Invoice Header Level:


Field Name Non Purchase Order Invoice Purchase Order Invoice Contract Invoice Additional Explanation
Supplier Company Name and Address X X X -
Supplier Tax Number X X X Mandatory for Tax Registered Suppliers
FedEx Entity Name and Address X X X Do not change Entity on Invoice flipped from a PO
FedEx Tax Number X X X Defaults from the FedEx Entity selected if applicable
Invoice Date X X X The Invoice Date must be no more, or no less than 20 days from the current date
Invoice Number X X X Maximum of 50 characters.
Currency X X X -
Amount excluding Tax X X X System calculated
Tax Total X X X System calculated
Total Amount X X X System calculated
Purchase Order Number Not Mandatory X X Must match PO and FedEx Entity data available in Tradeshift
Contract Number Not Mandatory Not Mandatory Not Mandatory Enter for reference if available
Person Reference X X X All invoices must include a personal reference (a valid FedEx or TNT employee email address)

The following information is required for Invoices on Invoice Line Level:


Field Name Non Purchase Order Invoice Purchase Order Invoice Contract Invoice Additional Explanation
Purchase Order Number Not Mandatory X X Must match PO data available in Tradeshift
Purchase Order Line number Not Mandatory X X Must match PO data available in Tradeshift
Description X X X Should clearly describe the product or service provided. Maximum of 240 characters.
Quantity X X X -
Unit X X X -
Price per Unit X X X -
Tax X X X Select required tax percentage

Additional Validation Rules:

  • Additional Charges (Such as Freight, Fixed Tax etc.) can be entered at header level or line level.
  • Payment Method should be included on a Supplier uploaded PDF invoice and is the preference of FedEx.  Any changes required to permanent Payment Details, please contact FedEx directly.
  • Payment Terms will continue to be calculated from Invoice Date as per agreed terms.