Credit Note Validation Rules for Spain, Austria, Denmark, Finland, Norway and Sweden FedEx branches

    1162 1 Created on 2019-01-24 12:31:22; Last updated on 2022-07-01 13:00:50

    There are two ways of raising a Credit Note:

    • A Credit Note is raised when the referenced invoice has been issued via Tradeshift.
    • A Negative Invoice is raised for referenced invoices that have not been issued via Tradeshift. 

    The following information is required for Credit Notes / Negative Invoices at Header Level:


    Field Name Non Purchase Order Credit Note Purchase Order Credit Note Negative Invoice Additional Explanation
    Company Name and Address X X X -
    Supplier Tax Number X X X Mandatory for Tax Registered Suppliers
    FedEx Entity Name and Address X X X Do not change Entity on Credit Note flipped from an Invoice
    FedEx Tax Number X X X Defaults from the FedEx Entity selected if applicable
    Credit Note Date X X X The Date must be no more, or no less than 7 days from the current date
    Credit Note Number X X X Maximum of 30 characters. Special characters or spaces are not allowed
    Currency X X X -
    Amount excluding Tax X X X System calculated
    Tax Total X X X System calculated
    Total Amount X X X System calculated
    Invoice Number Not Mandatory X X For Credit Note, must match PO and FedEx Entity data available in Tradeshift, flipped from original Invoice
    Person Reference X X X All Credit Notes must include a personal reference (a valid FedEx employee email address)

    The following information is required for Credit Notes / Negative Invoices at Line Level:


    Field Name Non Purchase Order Credit Note Purchase Order Credit Note Negative Invoice Additional Explanation
    Purchase Order Number Not Mandatory X X For Credit Note, must match PO data available in Tradeshift
    Purchase Order Line number Not Mandatory X X For Credit Note, must match PO data available in Tradeshift
    Description X X X Should clearly describe the product or service provided. Maximum of 254 characters.
    Quantity X X X -
    Unit X X X -
    Price per Unit X X X -
    Tax X X X Select required tax percentage
    Additional Validation Rules:
    • A Credit Note relating to Additional Charges (Such as Freight, Fixed Tax etc.) are allowed only at invoice header level, NOT on invoice line level.
    • A Negative Invoice relating to Additional Charges (Such as Freight, Fixed Tax etc.) are allowed only at invoice line level, NOT on invoice header level.

    1 people found this helpful.

    Related Articles